Ten Ms-Word Tricks.

Just click within the row, hold down [Alt][Shift] and press the up arrow key twice. Each time you press the arrow key, Word will move the row up one. You can select multiple rows to move them as a block, and you can use the down arrow key if you want to move text down instead of up.

Word's short-term memory always wants to start you off at the beginning again. You can work around this if you press [Shift][F5] as soon as the document opens. [Shift][F5] is the Go Back shortcut, which cycles you between your four most recent edits during a Word session.

All you have to do is press the [Shift] key and pull down the File menu. Word will add the Save All command to the menu, above the Save As command. Just choose Save All and Word will prompt you to save each document (or template) that has any unsaved changes.

To make a vertical selection, hold down [Alt] as you drag down through the text you want to highlight.

To copy text formatting, select the desired text and press [Ctrl][Shift]C. To paste that formatting onto other text, select that text and press [Ctrl][Shift]V. If you select part of a paragraph, you'll be transferring character formats (bold, point size, font, etc.). Select an entire paragraph, you'll transfer paragraph formats (line spacing, alignment, indents, etc.) as well.

To use this technique, click on the item you want to copy (it can be a selection of text or an object in a document) and hold down [Ctrl] so that the mouse pointer turns into a plus sign. Then drag the item—it will become a copy of the item—to the spot where you want it to go.

Rather creating a shortcut, one can open the word document by using the "Run" option in start menu.

• Open start menu and click on the Run.
• Type "WinWord" in the Run and there opens word document.

• Choose Tools | Customize (or double-click an empty spot on any toolbar) to open the Customize dialog box.
• Click the Commands tab and choose All Commands from the Categories list box.
• Click in the Commands list box and scroll down to select ToolsCalculate.
• Drag the ToolsCalculate item to the toolbar where you want it to appear.
• Click Close to close the Customize dialog box.

Once you have access to the Calculate command, here's how you use it. Simply highlight a series of numbers (either horizontally or vertically) and click your Tools Calculate button. Word will display the sum in the status bar, or it will also place that sum on the clipboard.

To open the Page Setup dialog box, double-click on the horizontal or vertical ruler.

• To open the Paragraph dialog box, double-click on an indent marker on the horizontal ruler.
• To access bullet or number options, double-click on a bullet character or number in a numbered list.
• To access AutoShape options, double-click on an AutoShape.

Now suppose you have a document that contains scores of paragraphs that are formatted with some ugly custom style used by another department or external partner. You need the text formatted with your own standard Normal style instead. To make this change throughout the document:

• Choose Edit | Replace and click More (if necessary) to expand the dialog box.
• Click in the Find What text box and click Format | Style. Choose the name of the ugly style from the Find Style list box and click OK.
• Click in the Replace With text box and again click Format | Style. This time, choose Normal from the Find Style list box and click OK.
• Click Replace All and Word will apply your Normal style to all the paragraphs carrying the style you want to get rid of.